Annual Meeting Minutes
· May 23, 2009
· 10:00 AM
of 4/1/09): On hand $21,308.38 Receivables -$584.98
· Jim Lamb (present)
· Rick Corriea (present)
· Andrew Forchini (absent)
· Financials (as of 4/1/09):
On hand $21,308.38
· President’s Report:
· President Lamb introduced Andy Grose as Supervisor of Elections. Association members were invited to observe as Mr. Grose then proceeded to open and count ballots at a table to one side of the room
President Lamb reviewed Association activities for the past year. Road repairs were completed on Palomino and
Mountain Pine roads and tree trimming and vegetation trimming was completed
throughout the community. The Board
worked with homeowners and the county to address issues of aggressive dogs and
dogs running loose. The county responded
The President also outlined the road repair
campaign for this year.
President Lamb also discussed the problems with
the culvert/drainage ditch on
· President Lamb also reviewed a handout containing an email from the Association attorney, Barbara Zimmerman, and her proposed CC&R amendment requiring residents to comply with state and county fire prevention regulations. A brief discussion followed with attendees being generally supporting of the proposal. The proposal will be finalized and submitted to Association members for a secret ballot vote.
· Treasurer’s Report:
· Treasurer Corriea reviewed the Association’s 2009/2010 budget and presented the 2008/2009 financial statement. The Association is solvent, paying its bills and has built a small contingency fund. The Association was forced to write off $2,200 in uncollectible debts resulting from a homeowner bankruptcy and a foreclosure.
· Treasurer Corriea also pointed out that this year’s road repair campaign will require a short term loan from the water company. The water company has provided 60 day loans in advance of the Association’s October 1 assessment and in 2007 and 2008 and their help is greatly appreciated.
· Treasurer Corriea also noted that the Association has contracted with Pro Solutions, a professional collection agency, to collect seriously delinquent accounts. To date, one homeowner has been referred to Pro Solutions. Accounts are referred to Pro Solutions only after repeated collections attempts fail.
· Guest Speaker:
· President Lamb presented Brian Elliott, Chief of the Cloverdale Fire Protection District.
· Chief Elliott was accompanied by two fire fighters from CFPD and by Captain Terry Morgan of the California Department of Forestry and Fire Protection (Cal Fire) and four Cal Fire fire fighters.
Chief Elliott discussed the state of fire
prevention and fire fighting throughout
Chief Elliott presented a video review of the
current state of fire prevention efforts in
Chief Elliott provided a number of handouts
including “Living With Fire in
The Chief also noted that there is now a wood
chipper and operator available through Fire Safe Sonoma. President Lamb will coordinate with CFPD to
try to get the chipper scheduled for
· Chief Elliott and Captain Morgan and their fire fighters graciously agreed to remain during the break between the Association and Mutual Water Company meetings to answer individual questions from homeowners.
· Election Results:
· Supervisor of Elections Grose announced the results of the election:
o Rick Corriea, Randy DeCaminada and Jim Lamb were elected
· The meeting was adjourned at approximately 11:10 AM.