2006-2007 Palomino Lakes Mutual Water Company Board
Meeting Minutes
June 20, 2006
1600 hours
1. Attending:
Howard Blake
Lee Tolbert
Rick Corriea
2. Financials (as of 6/20/06):
|
General Operations Account
( |
$17,164.60 |
|
Capital Improvement Account
(CIA) |
$70,302.68 |
|
Reserve Account |
$35,875.00 |
|
Receivables (outstanding
billing) |
$34,572.41 |
3. Old Business:
·
Well: A letter has been sent to Richard Handal, owner of the vineyard where our current well is
located and where we propose our new well.
The letter outlines our proposal for a new well including details of
location and construction. No response
has been received – Howard will contact Handal’s
attorney..
·
Hydrant Replacement: A soils
engineer has looked at the sites where retaining walls are required and will
make recommendations about the type and construction of the walls’
footings. When the information is available
our civil engineer, Kurt Kelder, will do the
necessary drawings. In order to do get
experience and refine procedures with minimal disruption, the hydrant on Little
River Road (at the corner of
·
Tank Site #3: Ethan Flick
will begin grading late this week to remove the small slide. The fence is scheduled to be removed on
Thursday.
· Replacement of Water Meters: Lane Plumbing has inspected replacement locations and is ready to begin. Sanz Landscaping will begin cleaning meter boxes soon. Meters are on hand.
·
Financial: The accounts
receivable situation continues to improve.
Two service discontinuation notices issued last month resulted in full
payment on one account and a signed payment agreement on the other. The payment agreement constitutes a lien on
the property and has been recorded.
4. New Business:
· Credits for Plumbing Leaks. The Board adopted a new credit adjustment policy. The policy will be mailed to all members. The Consumer Confidence Report will be mailed at the same time.
· POA request for short term loan. The POA requested the MWC loan them an amount equal to the POA September assessment in order that the POA can make maximum progress on their deferred maintenance items. The Board agreed to the request.
· Cross Contamination Control. The Board is revising the CCC policy. When the Board determines that there is risk of cross contamination we will contact the property owner and make arrangements to install the appropriate backflow prevention device. Cost of installation and maintenance will be borne by the water company. Required annual testing will be scheduled by the water company and the customer billed for the cost. A full discussion will be in the next water newsletter.
· Hydrant marking. The Board met with CFPD chief Brian Elliott, battalion chief Rick Blackmon and engineer Anthony Michalak to discuss making our hydrants more visible. In addition to bright paint and blue reflective road makers, the firefighters enthusiastically endorsed our proposal to use red and white stripped signs at each hydrant location. They also suggested that signs at each hydrant showing hydrant pressure and flow rate would be very useful. The stripped reflectors will be ordered immediately. We will borrow equipment from CFPD to determine hydrant performance and then have those signs made.
· Bylaws and Articles of Incorporation. Revised bylaws and Articles of Incorporation have been received and are under review. Once the review is complete and any necessary changes made, they will be mailed to all members for their consideration.
· Chlorine pump. The chlorine pump at the well is nearing the end of life and is requiring additional maintenance. A new pump has been ordered..
5. Other issues addressed/discussed in days before this meeting:
· Alarms: None
· Water Calls/Communications: None
· Account Calls/Communications: Several calls regarding past due accounts as noted above.
6. Agenda to Carry Forward:
· ToDo List: All to review/update at next meeting
7. Next Meeting:
T.B.D.
Meeting adjourned at approximately 1830 hrs.