2005-2006 Palomino Lakes Mutual Water Company Board

Meeting Minutes

May 3, 2006

1900 hours

 

1. Attending:

Howard Blake

Lee Tolbert

Rick Corriea

 

2. Financials (as of 5/1/06):

General Operations Account (GOA)

$13,224.34

Capital Improvement Account (CIA)

$66,929.28

Reserve Account

$34,000.00

Receivables (outstanding billing)

$3,858.55

 

3. Old Business:

·        Well:  Contact has been made with Richard Handall, owner of the vineyard where our current well is located and where we propose our new well.  Handall has asked that we discuss the situation with his attorney.  Howard will make contact and set up a meeting ASAP.

 

·        Hydrant Replacement:  Hydrant replacement will start in the next few weeks.  Howard will discuss project with both Rege Construction and Carlise Construction to finalize details and schedule the work.  First to be replaced:  Palomino/River; Palomino/Madrone; Palomino/Mountain Pine.

 

·        Tank Site #3:  Peter Kuebler (new owner of Seghesio property) will have his electrician replace the security light when other work is accomplished at Kuebler’s pump site.  Howard will layout the location for a concrete pad for the shed to be erected.  Sanz Landscaping will trim weeds this week.  Howard will contact Ethan Flick to grade the slipping hillside.

 

·        Replacement of Water Meters:  Approximately 40 replacement meters have been received.  Lane Plumbing will begin replacement as locations are determined and meter boxes are cleaned and readied for the installation.  It is anticipated that Sanz Landscaping will begin cleaning meter boxes this month.

 

·        Financial:  The accounts receivable situation continues to improve.  Unfortunately it has been necessary to issue notice of water service termination to one property owner.  Barring payment, water service will be terminated later this month.  A second property owner who is six-months past due has been issued a payment deadline.

 

 

4. New Business:

·        May 6, Annual Meeting.  We decided that the water company will go first as we anticipate having less to discuss than the POA.  Extra newsletters and financial statements will be made available.  Howard will check the PO Box just prior to the meeting.. 

 

·        Credits for Plumbing Leaks.  The current policy for adjusting water bills in the event of a plumbing leak is cumbersome and less than clear.  The city of Cloverdale has recently revised their water leakage policy for similar reasons and has come up with a policy the Board feels would make an excellent for a revised PLMWC leak policy.  Rick will prepare a proposed policy for review.

 

5. Other issues addressed/discussed in days before this meeting:

·         Alarms:  March 2, 8:00PM.  Tank 3 panic alarm.  Everything at tank #3 was normal as were tanks 1 and 2.  Discussions with Clover Alarm revealed that several alarms occurred after the initial alarm even though the tank was in the process of being inspected and determined to be OK.  This led to a determination that the alarm system itself was at fault.  The alarm system for tank 3 was turned off.  Clover electric was contacted the following day and later replaced both floats and checked the wiring connectors on the top of the tank.  Clover found an ant nest in a splice box at the base of the electrical pole at the interface of the tank wiring and the 25-pair underground cable.  The ant nest was cleaned out the entry point sealed.  The alarm system was restored and has been operating normally.

 

·        Water Calls/Communications:  None

 

·        Account Calls/Communications:  Several calls regarding past due accounts as noted above.

 

 

6. Agenda to Carry Forward:

·        ToDo List:  All to review/update at next meeting

 

7. Next Meeting:

T.B.D.

 

 

Meeting adjourned at approximately 2030 hrs.